Voucher Request Process

  • Step 1:

    Review the IBCs listed under the Public-School Accountability (link below) and determine what IBC you are requesting, and the respective code found on the table. If the IBC you are requesting is not listed, you may still request CTE to purchase the IBC, however, priority will be given to those IBCs listed in the TEA A-F chart found in the link below:

    TEA A-F IBC List

     

    Step 2:

    Identify your students that will attempt the IBC exam. Locate Student ID #'s, Correct Spelling of Student Last Name and First Name. If you have more than 10 students attempting the IBC exam complete the  Student IBC Voucher Request Form  You will need to download and save a copy of the spreadsheet to your computer before you can add student names. The form requires you to select an answer to the first set of questions before the upload option appears. The Excel sheet allows you to list the student multiple times while selecting different IBCs each time.

    Step 3:

    Once you have your student list ready, please reach out to the appropriate IBC Vendor for your IBC and secure a quote for purchase. You will then need to complete the Voucher Request Form. If you have multiple tests listed on your spreadsheet, you will need to select "other" and enter the names of the TEA A-F list Test Code. If your Certification does not have a Test code, just enter the Certification name. The form will allow you to upload your student list and IBC vendor quote. If you need assistance with securing your IBC Vendor Quote, please see below.

       Vendor Quotes:

    To assist CTE with your voucher purchase please contact the IBC Vendor and request a quote. If you are unsure of what vendor to contact, please review the IBC Vendor Crosswalk List from TEA. After you receive the quote, you may upload your quote via the IBC Voucher Request Form. Please contact Ms. Laura Guevara, CTE Secretary, if you are unable to obtain a quote from the vendor. Her contact information is as follows: (915) 230-2242, leguevar@episd.org.

     

Frequently Asked Questions:

  • My students attempt multiple IBC Exams from different certifying entities. What do I do? (Example: AWS and Certiport)

    You may request multiple vouchers from different certifying entities via the IBC Voucher Request Form by selecting the "More than 10 students" option and uploading the Student IBC Voucher Request Sheet. The Excel sheet allows you to list the student multiple times while selecting different IBCs each time.

    My students attempt multiple IBC Exams from the same certifying entity, what do I do? (Example: ASE - 1 voucher allows for students to attempt all ASE exams. Certiport - Voucher license allows students to attempt multiple exams)

    Complete the IBC Voucher Request Form and select "Other" under Certification name. This will allow you to enter the Certification names and the TEA A-F list Test Code. If your Certification does not have a Test code, just enter the Certification name. If you select the "More than 10 students" option, you can upload the Student IBC Voucher Request Sheet. The Excel sheet allows you to list all your students while selecting different IBCs exams for each.

    I made a mistake on the IBC Voucher Request Form. What do I do?

    Please email Mr. Sergio Jaurrieta at sajaurri@episd.org to notify him of the mistake and resubmit the IBC Voucher Request Form with the correct information.

    Can I use my own spreadsheet or last year's spreadsheet to upload student information to the IBC Voucher Request Form?

    No, you must use the new Student IBC Voucher Request Sheet

    Do I need to submit a vendor quote?

    Obtaining a quote may expedite the voucher process. Please attempt to secure a quote from the certifying entity/vendor. If you are unable to secure a quote please provide a representatives name and contact information that you have contacted to request a quote to Ms. Laura Guevara via email at leguevar@episd.org. If you are unable to locate any contact information for the vendor, please contact Mr. Sergio Jaurrieta at sajaurri@episd.org or Ms. Leticia Arce-Miranda at lxarce@episd.org.

    Will I receive confirmation that my voucher request has been submitted after I submit the IBC Voucher Request Form?

    Yes, you will receive an automated email from the online form if you select the check box at the end of the form. If you did not select the check box and would like confirmation that your information has been received by CTE, please email Mr. Sergio Jaurrieta at undefined sajaurri@episd.org

    My students would like to attempt an IBC exam that they have prepared for in a previous course. Am I allowed to offer them the exam? (Example: I teach Adobe Photoshop but my student would like to attempt Adobe Illustrator)

    Yes, you may offer students any exam that they have received previous instruction to prepare them for the exam. CTE recommends that you allow the student to remediate with the appropriate certification preparation materials before allowing them to take the exam. Please submit the IBC Voucher Request Form as you would normally do. If you need additional instructional materials to help your students, please reach out to any CTE Facilitator/Coordinator/Director with your request.

     

     

    If your question is not listed on this FAQ, please do not hesitate to reach out to any CTE Facilitator/Coordinator/Director with your question(s). If you have a question, then most likely other CTE teachers may have the same question.